A healthy workplace is a productive one. Offices, with their shared spaces and high-touch surfaces, can quickly become hotspots for germs (especially this time of year), leading to an increase in employee illnesses. However, targeted cleaning practices can significantly reduce the spread of bacteria and viruses, helping to maintain a safer and more efficient work environment. By following recognized cleaning standards and industry best practices, businesses can minimize health risks and improve overall workplace hygiene.
How to Prevent Germ Spread in the Office
The workplace is filled with surfaces that employees interact with constantly—keyboards, phones, door handles, desks, and shared breakroom equipment. According to the Centers for Disease Control and Prevention (CDC), viruses such as influenza and norovirus can survive on surfaces for hours, sometimes even days. The Occupational Safety and Health Administration (OSHA) also notes that poor workplace hygiene can contribute to the rapid spread of infectious diseases.
Airborne transmission is another major concern. Coughing, sneezing, and even speaking can release respiratory droplets that linger in the air or settle on surfaces, spreading illnesses like the flu and COVID-19. Without a structured cleaning approach, these pathogens can quickly make their way from one employee to another.
Targeted Cleaning Strategies to Reduce Office Illness
A proactive cleaning and disinfection routine is key to reducing workplace illnesses. By following guidelines from industry authorities such as the CDC, Environmental Protection Agency (EPA), and ISSA (International Sanitary Supply Association), businesses can establish an effective cleaning protocol.
1. Frequent Disinfection of High-Touch Surfaces
The CDC recommends daily cleaning of frequently touched surfaces in high-traffic office areas to reduce illness, including:
Desks and keyboards: According to a study by the University of Arizona, an office desk can have up to 400 times more bacteria than a toilet seat.
Phones and doorknobs: These surfaces can transfer bacteria between multiple employees throughout the day.
Conference room tables and shared workstations: Regular disinfection using EPA-approved disinfectants helps eliminate pathogens.
2. Proper Restroom and Breakroom Sanitation
Restrooms and breakrooms require enhanced cleaning protocols due to their high risk of cross-contamination. The ISSA’s Cleaning Industry Management Standard (CIMS) suggests that these areas be sanitized at least twice daily, with a focus on:
Sink handles and paper towel dispensers
Toilet flush handles and stall locks
Microwaves, refrigerators, and shared utensils
Using disposable cleaning cloths or color-coded microfiber cloths can prevent cross-contamination between different areas.
3. Encouraging Hand Hygiene Among Employees
The CDC reports that proper handwashing reduces the spread of workplace illnesses by 20-30%. Businesses can support hygiene efforts by:
Providing hand sanitizer stations with at least 60% alcohol in key locations.
Installing touchless soap dispensers in restrooms and breakrooms.
Posting handwashing reminders near sinks and common areas.
4. Scheduled Deep Cleaning
While daily cleaning is essential, periodic deep cleaning removes long-term bacteria and allergens from office spaces. The CDC and ISSA recommend:
Carpet and upholstery cleaning at least once every 3 to 6 months to eliminate dust mites, mold, and bacteria.
Hard floor maintenance, including stripping and waxing, to reduce dirt buildup.
Electrostatic disinfection or fogging, especially during flu season, for full-surface sanitation.
The Business Benefits of a Clean Workplace
Investing in a structured cleaning program doesn’t just reduce absenteeism—it also improves employee morale and productivity. Additionally, maintaining a clean and organized office enhances a company’s reputation, making it a more appealing place for employees and clients alike.
Final Thoughts
Following industry-recommended cleaning practices is essential to maintaining a safe and productive workplace. By prioritizing high-touch surface disinfection, air quality improvements, and regular deep cleaning, businesses can significantly reduce the risk of illness transmission. Partnering with professional cleaning services that adhere to CIMS and CDC guidelines ensures that these practices are implemented effectively, creating a healthier work environment for everyone.
Interested in services for your office from an ISSA Member cleaning service? Schedule a time to meet with us today! We offer free, no obligation walkthroughs to provide you with a quote.